THE CORPORATION OF THE TOWNSHIP OF NORTH GLENGARRY

Regular Meeting of Council

Monday, April 08, 2024 at 6:00 P.m. - 7:00 P.m.

Council Chamber

3720 County Road 34

Alexandria, On. K0C 1A0

PRESENT:

• Mayor: Jamie MacDonald
• Deputy Mayor: Carma Williams
• Councillor: Jacques Massie
• Councillor: Jeff Manley
• Councillor: Michael Madden
• Councillor: Brian Caddell
• Councillor: Gary Martin

ALSO PRESENT:

• CAO/Clerk: Sarah Huskinson
• Deputy Clerk: Jena Doonan
• Director of Community Services: Anne Leduc
• Director of the Building/By-law & Planning Services: Jacob Rhéaume
• Treasurer & Director of Finance: Zoe Bougie

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1.

CALL TO ORDER

2.

DECLARATIONS OF PECUNIARY INTEREST

3.

ACCEPT THE AGENDA (Additions/Deletions) 

• Resolution No. 1
  Moved by: Brian Caddell
  Seconded by: Gary Martin

  THAT the Council of the Township of North Glengarry accepts the agenda of the Regular Meeting of Council on April 8 2024 as amended

  12. As this matter deals with personal matters about an identifiable individual, including municipal or local board employees they may be discussed in closed session under sections 239 (2)(b) of the Ontario Municipal Act);

  Carried

4.

ADOPTION OF PREVIOUS MINUTES 

• Resolution No. 2
  Moved by: Carma Williams
  Seconded by: Jeff Manley

  THAT the minutes of the following meeting(s) be adopted as circulated.

          Special Closed Session  of Council - March 25 2024

           Regular Meeting of Council - March 25 2024

  Carried

a.

Special Closed Session of Council - March 25 2024

b.

Regular Meeting of Council - March 25 2024

5.

DELEGATION(S) 

6.

STAFF REPORTS

a.

Administrative Department

1.

Emergency Management By-Law 18-2024

• Resolution No. 3
  Moved by: Jeff Manley
  Seconded by: Jacques Massie

  THAT the Council of the Township of North Glengarry accepts report No. AD-2024-05, Emergency Management By-law; and

  THAT the Council of the Township of North Glengarry adopts by-law No.18-2024 being a by-law to provide for the establishment and adoption of an Emergency Management Program for the Township of North Glengarry; and

  THAT by-law No.18-2024 be read a first, second and third time and adopted in open Council this 8^th day of April, 2024

  Carried

b.

Community Services Department

1.

Proposed changes to ice start-up date and tournaments

• Resolution No. 4
  Moved by: Gary Martin
  Seconded by: Carma Williams

  THAT the Council of the Township of North Glengarry receives staff report CS-2024-08, proposed changes to ice start-up date and tournaments  for discussion; and 

  THAT the Council of the Township of North Glengarry approves of a start-up date at the Glengarry Sports Palace of September 13, 2024; and

  THAT Council approves the modification of the ice rental contracts to include the option of one (1) tournament per association.

  Carried

2.

Award RFT for Maxville & District Sports Complex Engineering Services

• Resolution No. 5
  Moved by: Michael Madden
  Seconded by: Jeff Manley

  THAT the Council for the Township of North Glengarry receives the Staff Report No. CS-2024-13, Award RFT for Maxville & District Sports Complex Engineering Services; and

  THAT the Council of the Township of North Glengarry directs the Mayor and the Chief Administrative Officer to enter into a contract with 10097047 Canada Inc. operating as EVB Engineering in the amount of $70,060.00 for the Engineering Services for the Maxville & District Sports Complex Ice Surface Floor and Dasher Board Replacement; and

  THAT the Council of the Township of North Glengarry directs staff to perform the geotechnical testing and structural inspections to determine the scope of work to repair the east wall; 

  AND THAT the Council of the Township of North Glengarry approves the transfer of the remaining funds from this Capital project into a construction reserve for the Maxville & District Sports Complex’s cement pad and dasher board replacement.

  Carried

3.

CIP Application for 117 Main Street South in Alexandria

• Resolution No. 6
  Moved by: Jeff Manley
  Seconded by: Michael Madden

  THAT the Council of the Township of North Glengarry receives Staff Report CS-2024-14, CIP application for 117 Main Street South in Alexandria; and

  THAT the Council of the Township of North Glengarry approves the Community Improvement Plan Project at 117 Main Street South, Alexandria, Ontario, as submitted by the property owners Stephane and Ginny Ménard.

  • Program B – Building Improvement Grant representing a matching grant of 50% up to a maximum of $7,500.00 for two façades visible from the street.
  • Program C - Commercial Signage, Civic Address Signage and Commercial Awning Grant Program representing a matching grant of 50% up to a maximum of $2,000.00.
  • Program E – Building Permit Grant representing a grant equal to 100% of the eligible building permit fees to a maximum of $750.00.
  • Program G – Municipal Loan Program of $10,000.00.

     

  Total Grants: $10,250.00
  Total Loan: $10,000.00

  Carried

c.

Treasury Department

1.

First Quarter Variance Report

• Resolution No. 7
  Moved by: Jacques Massie
  Seconded by: Gary Martin

  THAT the Council of the Township of North Glengarry receives staff report TR-2024-09 First Quarter Variance Report for information purposes only.

  Carried

d.

Planning/Building & By-law Enforcement Department

1.

 Zoning By-Law Amendment No. Z-19-2023

• Resolution No. 8
  Moved by: Brian Caddell
  Seconded by: Carma Williams

  THAT the Council of the Township of North Glengarry adopt Zoning By-Law No. Z-19-2023; and

  THAT by-law No. Z-19-2023 be read a first, second and third time and adopted in open Council this 8^th day of April, 2024

  Carried

2.

By-law No. 19-2024 Exemption from Part Lot Control - REVISED

• Resolution No. 9
  Moved by: Carma Williams
  Seconded by: Gary Martin

  THAT the Council of the Township of North Glengarry adopts Part Lot Control By-Law No. 19-2024 to amend By-law No. 21-2023; and 

  THAT by-law 19-2024 be read a first, second and third time and enacted in Open Council this 8^th day of April 2024.

  Carried

3.

Road Widening By-law No. 20-2024 –  Concession Road 10, Glen Robertson

• Resolution No. 10
  Moved by: Jeff Manley
  Seconded by: Michael Madden

  THAT the Council of the Township of North Glengarry accepts report No. BP-2024-10, Road widening-Con 10; and

  THAT the Council of the Township of North Glengarry adopt by law No. 20-2024 being a by law to acquire and dedicate a portion of a property for road widening purposes.

  THAT by-law No. 20-2024 be read a first, second and third time and adopted in open Council this 8^th day of April, 2024

  Carried

4.

Road Widening By-law No. 21-2024 – Kenyon Concession Road 1, Apple Hill

• Resolution No. 11
  Moved by: Gary Martin
  Seconded by: Brian Caddell

  THAT the Council of the Township of North Glengarry accepts report No. BP-2024-11, Road widening-Kenyon Concession Rd 1; and

  THAT the Council of the Township of North Glengarry adopt by law No. 21-2024 being a by law to acquire and dedicate a portion of a property for road widening purposes.

  THAT by-law No. 21-2024 be read a first, second and third time and adopted in open Council this 8^th day of April, 2024

  Carried

7.

UNFINISHED BUSINESS

8.

CONSENT AGENDA

• Resolution No. 12
  Moved by: Gary Martin
  Seconded by: Carma Williams

  THAT the Council of the Township of North Glengarry receives the item(s) from the consent agenda for information purposes only.

  Carried

a.

RRCA Board of Directors meeting highlights - March 21 2024

b.

Raisin Region Conservation Authority - Conservation Authority Act Updates and New Regulations

9.

NEW BUSINESS

10.

NOTICE OF MOTION

11.

QUESTION PERIOD 

12.

CLOSED SESSION BUSINESS 

• Resolution No. 13
  Moved by: Michael Madden
  Seconded by: Gary Martin

  Proceed "In Closed Session”

  As this matter deals with a proposed or pending acquisition or disposition of land by the municipality or local board they may be discussed in closed session under sections 239 (2)(c) of the Ontario Municipal Act.

  Carried
• Resolution No. 14
  Moved by: Gary Martin
  Seconded by: Jacques Massie

  THAT we return to the Regular Meeting of Council at 7:30 p.m.

  Carried

13.

CONFIRMING BY-LAW

• Resolution No. 15
  Moved by: Carma Williams
  Seconded by: Brian Caddell

  THAT Council of the Township of North Glengarry adopts by-law 22-2024 being a by-law to adopt, confirm and ratify matters dealt with by Resolution; and

  THAT By-law 22-2024 be read a first, second, third time and enacted in Open Council this 8th day of April 2024.

  Carried

a.

By-law 22-2024

14.

ADJOURN

• Resolution No. 16
  Moved by: Jacques Massie
  Seconded by: Carma Williams

  THERE  being no further business to discuss, the meeting was adjourned at 7:34 p.m.

  Carried